Many IT companies have started to allow employees to telecommute on a part-time or full-time basis. People can work from home, cafes, or even parks instead of commuting to work every day. While this has several advantages, it can also hamper a team’s productivity if it isn’t handled correctly. There are several ways to help teams be more productive when they are working off-site. Here are some tips that can help:
Technological challenges can hamper a team’s productivity and make working from off-site locations a frustrating experience. It is important to make things easier for employees by providing them with tools to keep things organized. Use efficient conferencing or messaging applications like Zoom, Slack, Microsoft Teams, or Google Hangouts to ensure everyone can communicate without interruptions. Additionally, there are several project management and tracking applications available online, including Asana, Airtable, Trello and Todoist. These tools can help managers, teams, and temporary staff remain connected.
Check-in with your team on a regular basis to ensure that everyone is on the same page. This doesn’t have to be a long or drawn-out process, but it can help people remain connected with team members. It can also help people switch to work-mode when they are at home and navigating household distractions. A simple call or a video conference that discusses daily priorities, tasks, goals, and targets will help people start on the right track. It is easier to maintain productivity when team members have a clear agenda at the start of the day.
Several applications allow managers to track just how much time employees spend working on a particular project. These applications give a very board view of an employee’s working routine and help managers identify people who are falling back. For example, some employees work better during evenings or nights and may put in more hours during this time than during regular office time. If you track work, it is easy to see such a pattern and adjust their schedule accordingly. Off-site work can be very flexible and convenient if handled correctly.
Employees that work remotely are prone to occasional feelings of loneliness and isolation, especially if they don’t maintain a proper work-life balance. That can lead to depression, burn-out, and a serious dip in productivity. Managers must help remote teams remain connected and offer some form of emotional support. In-office workers socialize, engage in conversations over coffee, joke around when there’s no work to be done, and blow off steam. This helps them maintain emotional equilibrium and stay productive. Home, libraries and coffee shops don’t offer this kind of social stimulation, which can take its toll over time. Encourage casual conversations and schedule video conferences dedicated solely for team members to reconnect with their coworkers.
Reward good work with positive feedback and praise. People working remotely can’t feel the general air of triumph that most on-site teams feel when a project is completed. That’s why it is important to reward good work with verbal praise regularly as it helps team members feel accomplished. A simple text or email with a few encouraging words about meeting targets and completing tasks on schedule can help.
Keep an eye on how much time team members spend on work. It is easy for work to take over life if there’s no separation between the job and personal life. It is important to establish a good work/life separation early on. Make sure your team works for a specific number of hours every day and limit all communications for specific times. Don’t call or message after hours unless there’s an emergency.
Teams that strike the right balance between flexibility and maintaining a proper schedule are most successful at off-site work scenarios, while maintaining high levels of productivity.
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