Project managers juggle several tasks at the same time. They communicate with all teams, make sure everyone is reaching their targets, keep an eye on the budget, and much more. While most project managers get project management training or formal education in the field, they learn several skills on the job through hands-on experience. Here’s a brief look at some of the skills you learn on the job as a project manager.
Project Management Skills, Explained
Project managers must learn the fine art of delegating if they want to keep a project on track. People fresh out of school or working on their first few projects find it very difficult to delegate important tasks. They don’t trust their team members or even understand their competencies enough to delegate effectively.
Experienced project managers eventually learn how to delegate important tasks to people who will get things done effectively or on time. They also know how to hold people responsible and determine whether a team member deserves a second chance if they make mistakes. If a project manager doesn’t know how to delegate, they won’t be able to grow as a team leader.
Choosing the Right Project Management Team
Project managers rely on their team to get work done. They need to select people they can trust to do a job well. In most cases, project managers break work down into sections, determine what kind of skills each section needs, create an employee profile based on that, and then recruit. Most experienced project managers know that this approach, while useful, is often limiting.
A more direct approach of hiring as many competent, talented, and qualified individuals for the project as possible provides more flexibility. In this approach, project managers aren’t restricted by their employee profiles and can recruit more versatile candidates with multi-disciplinary skills. These people end up bringing more to the table on a project, which has a positive impact on the results.
Most school courses place a great deal of emphasis on communication, but it is still something project managers learn on the job. Every manager develops their method of approach when it comes to communication. They learn how to express their expectations, issue reprimands without discouraging team members, and praise good work without making others feel left out.
Project managers with excellent communication skills also know how to remove people from their teams if necessary. This can be quite challenging for those new to project management because firing people is never easy. Most inexperienced professionals linger over the matter for weeks, or even months without acting on it. That can slow down a project or also harm the final results.
Where there is a team full of competent individuals, there’s bound to be some form of conflict. People have different opinions, approaches, skill levels, and temperaments. These can clash and create conflict in a team, which ultimately affects a team’s overall productivity. Someone with good project management skills learns how to handle different personalities and negotiate between them.
They know how to read a situation and diffuse an argument without looking like they’re taking sides. This is an important skill to develop as it ensures your team remains productive. Conflicts will happen regardless of how carefully you choose team members, especially in the initial stages. People who have just started working together will take some time to become comfortable and adjust to different personalities. It is a project manager’s job to ensure everything goes smoothly.
Managers must also be flexible enough to handle changes in project priorities, goals, and targets. They need to come up with ways to alter their plans smoothly, add more people to the team, and ensure everything keeps moving without any significant disruption.
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