Distracted at Work? 3 Simple Tricks to Get You Focused

tips for focusingIn the world of technology, distractions are everywhere. Pinging notifications have a way of popping up on our phones and computers, and then an hour later, we find ourselves trying to remember what it was we were doing in the first place. However, when it comes to staying focused at work, it's just a matter of building good habits that will stand the test of time (or at least get you to the end of the work day). Here are a few tips for focusing amidst the mountain of emails and instant messages that are sure to come your way. 

3 Tips for Focusing At Work:

  1. Set specific goals.

    Part of the reason we get distracted at all at work is that we are bored or overwhelmed by the task at hand. However, knowing your priorities and setting goals can help minimize any attempt at procrastination. One of the best tips for focusing is proper goal setting. Proper goal setting works best when you break down each goal into reasonable time blocked tasks. Outlining all the steps it will take to accomplish what you want and then giving yourself a time limit for each one will help motivate you to meet your potential and fulfill your deadlines.  Make sure the goals you set are SMART; meaning they are specific, measurable, assignable, relevant, and timely. This will ensure that you aren’t overwhelming yourself or wasting time on unattainable projects. Also try tackling the hardest tasks at the beginning of the day when you’re most energized and have loads of time ahead of you, and save the more routine things on your to do list for the end of the day when you’re brain and attention span is winding down. This way you won’t be as stressed or pushed for time on an important project.
  2. Take breaks.

    It’s important to step back every once in a while, and if you do so regularly, you’ll find yourself less prone to give into the little distractions that present themselves throughout the day because you’ve already taken a break. For example, after spending a period of time hard at work, try rewarding yourself by getting up and walking around, grabbing a cup of coffee, filling up your water bottle, or even eating a mid afternoon treat. You can control the temptation to constantly check emails, social media, and text messages by setting aside a specific about of time in your workday for it. Catch up with your peers during lunch, so you don't find yourself chitchatting at your desk instead of working. It also helps if your work space is somewhat enjoyable. So if you can, listen to background music to pump you up or keep your brain relaxed.
  3. Regulate technology.

    \ When you’re in the office, why not make your devices work for you? Take advantage of the many apps out there that can track your time spent on certain sites, and even block those that you are prone to linger on for too long like YouTube or Facebook. Additionally, consider disabling your phone by turning it on silent, or having calls go directly to voicemail so you’re not interrupted unnecessarily during work hours. Keeping any handheld devices in your bag, or face down on your desk so you can’t see if the screen lights up, will also help prevent you from being pulled off track.
At Number8, we believe one of the keys to achieving your business's goals is great IT that supports your company. We help businesses access great IT by connecting them with remote workers that utilize best-practice tools and processes. If you’re interested in learning more about Number8 and what we do, give us a call at (502) 890-7665, or check out our information page!

Reduce Job Stress With These Tips

June 6, 2017 / in Blog, / by Number8

Reduce Job Stress with These TipsNo matter how much anyone loves their job, they will still have to deal with stress. Some occupations may entail more stressful situations more frequently, however everyone can benefit from learning coping methods. In the tech industry, stress often results from spending a significant amount of time in front of a computer, without enough fresh air and exercise. It can also be difficult to ever really “clock out” when your work can be done from almost any location. Here at Number8, we want to promote a healthy, and stress-free work environment. Below, we’ve compiled a few helpful tips that we use for reducing job stress.

Schedule for energy and focus

Begin each day with a plan. Be realistic and schedule for breaks. If you manage your expectations for productivity, then you’ll avoid getting overwhelmed by tasks. Be prepared for spur of the moment assignments that may have to jump up to the top of your priority list. Allow for flexibility, but don’t let those impromptu tasks take over. Stay focused on the projects that need the most attention.

Sleep well and eat right

Getting enough sleep, and developing a healthy diet is easier said than done. But getting into the habit can benefit your life in many ways. Being well-rested will allow you to take on challenges with a clear head. It can help prevent negative affect, and instead provide you with a more positive mindset which aids in the prevention of stress. A good diet will give you the energy necessary to a a productive, and stress-free day. Some quick fixes include limiting the amount of caffeine you consume, and instead focusing on drinking plenty of water.

Take time to relax

Depending on the workplace, it may be difficult to take time out of the day to get outside. So, instead work on developing some daily practices to help keep nerves calm, and avoid getting too stressed. Breathing exercises work great and don’t require leaving the office. Stretching at your desk, or even taking the time to get up and walk around every hour or so can greatly benefit your overall health and also your work ethic.  

Establish boundaries

With smartphones, now more than ever it is almost impossible to be unavailable. Even days off aren’t really days off. To help reduce the stress of always being on call, work with your peers and managers to establish boundaries. Let them know when you can be reached outside of the office, but also when you can’t. Its extremely valuable to draw lines between your work life and your personal life. If you don’t make these boundaries clear, you could end up resenting your job for following you wherever you go.

Avoid interruptions

Be present while you’re at work. Unless absolutely necessary, avoid keeping your phone close by. A text from a friend, or a news notification can quickly derail your focus and make it increasingly difficult to get back on task. It is also important to avoid multitasking. Try to follow your plan and stick to it without doubling up. If you divide your attention to multiple projects at the same time, none of them will be receiving your full effort. Each project should be treated with the same amount of integrity as the next.   Our employees at Number8 follow these tips to help reduce stress and maintain focus to deliver the best possible services. If you're looking for motivated, and stress-free employees to help with a project, give us a call at (502) 890-7665 or send us an email through our Contact page.  

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