Summary: Project managers are often the main coordinators of company projects and must stay organized in order to succeed as project managers. Learn the top 5 things project managers do to stay organized at work and how those tips can help you in day-to-day work activities.
Project managers have to juggle the needs of various team members in order to keep the whole machine running towards a company's eventual goal. It can get very hectic, very quickly, and it’s easy to drop the ball every once and awhile. The thing is, when project managers drop said ball, they are likely setting back the overall project and letting down someone on their team.
To be an effective project manager, you have to be organized. Not JUST organized-- we are talking type-A-Virgo-Batman-meets-Leslie-Knope organized. Most of us don’t have those kinds of innate organization skills on our own, though. Here are some of our best tips from top project managers on how they stay organized in order to reach their goals.
Organization Tips for Project Managers
1. Set Milestones and Expectations
Sometimes when you are on a long journey, it’s best to focus on one step at a time. If your team is all working towards a long-term goal, it’s easy for certain members to get ahead of themselves while others may become stuck getting bogged down in the details. Setting weekly or even bi-weekly milestones everyone has to work towards will create a steady pace. It will also encourage others to work as a team.
2. Communicate Often
Even if you work with a remote team, it’s important to talk as a group on a regular basis. Thanks to chat applications, it’s easier than ever to connect with those you work with. While not everybody can be plugged in for the whole 8 hours a day, set aside at least an hour a day where everyone can discuss what they are doing, questions they have, and ideas on how to improve operations.
3. Delegate Tasks
Chances are, there is someone on your team who is dying to take on something that helps them stand apart. Delegating tasks to people on your team is a great way to free up your time so you have more flexibility to address issues as needed.
4. Get Your Least Favorite Task Done First
Every day before you start the rest of your work, evaluate what needs to be done and choose your least favorite task. The first thing you should accomplish is that task. Once you have your least favorite thing completed, the rest of your day is easy in comparison.
5. Encourage Questions
When your team hesitates to ask questions, they're more likely to complete operations in a way that requires future corrections. Being open and inviting to questions encourages the people you work with to approach you. This can help you and your team correct problems as you go, so you have a more organized process altogether.
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